HR Technology ROI Calculator

Quantify the financial impact of automating payroll, attendance, compliance, and workforce analytics with Trust PayDocs.

How it works

Complete the assessment, and our engine will automatically apply benchmark assumptions to your inputs. Based on this analysis, you’ll receive a personalized ROI report along with a clear, actionable roadmap tailored to your specific needs and goals.

Input Data

Tell us about your organization and current processes.

We Calculate

Benchmarks and formulas estimate savings & investment.

Get Report

Download a branded PDF with ROI, payback, and next steps.

15‑Minute Assessment

Your inputs power the calculations below. Fields marked * are required.

Currency * ⓘ

Payroll cycles per year * ⓘ

Work hours per FTE per year ⓘ

Section A: Organization Profile

A1. Industry * ⓘ

A2. Total employee count * ⓘ

A3. Number of locations/sites

A4. Employee type mix ⓘ

% Salaried

% Hourly / Shift‑based

Section B: Current HR & Payroll Process

B1. Current payroll processing method ⓘ

B2. Days to process payroll (period‑end → disbursement) ⓘ

B2a. Total HR hours per payroll cycle * ⓘ

Expected payroll efficiency gain % ⓘ

B3. HR/Payroll staff involved (FTEs) ⓘ

B4. Avg fully‑loaded cost per HR/Payroll FTE * ⓘ

B5. Integrated Time & Attendance system? ⓘ

B6. If No, manual attendance compile/verify hours per month ⓘ

Section C: Compliance & Risk

C1. Any penalties/fines in past 2 years? ⓘ

C2. Total penalties over last 2 years ⓘ

C3. Compliance reporting hours per month ⓘ

C4. Audit readiness confidence (1–5) ⓘ

Section D: Workforce Optimization

D1. Estimated annual overtime cost ⓘ

D2. Real‑time overtime tracking/approval? ⓘ

Expected OT reduction % ⓘ

D3. Annual employee turnover rate % ⓘ

D4. Manager time on manual reports (hrs/month, total) ⓘ

D5. Avg manager hourly cost ⓘ

The Investment (Cost of Transformation)

Software licensing (per year) ⓘ

Implementation & training (one‑time) ⓘ

Internal project hours (one‑time) ⓘ

Average internal hourly cost ⓘ

Glossary

ROI – Return on Investment. Percentage return compared to total investment.
FTE – Full-Time Equivalent. Standard measure of employee workload.
OT – Overtime pay for work beyond standard hours.
Payback Period – Time required (in months) to recover the initial investment.
Fully‑Loaded Cost – Employee cost including salary, benefits, taxes, and overhead.

Your Personalized Results

Projected savings and ROI based on your inputs and benchmark assumptions.

ROI Summary

Annual savings0
3‑year savings0
3‑year investment0
Net benefit (3‑yr)0
ROI0%
Payback period0

Hard Cost Savings (Annual)

Payroll processing efficiency (A)0
Overtime reduction (B)0
Compliance & penalties (C)0
Manager time savings (D)0

Total hard cost savings = A + B + C + D

Before → After Snapshot

Metric	Current (est.)	With Trust PayDocs	Improvement
0	0	0	0

Appendix: Industry Benchmarks

Used where you didn’t override assumptions.

Industry	Avg. Payroll Processing Time (Days)	Avg. Overtime % of Payroll	Primary Compliance Challenge
Manufacturing	4.8	8–12%	Factories Act, Overtime Limits
Healthcare	5.2	6–10%	Shift Differentials, Licensing Tracking
Retail	3.5	4–7%	Part‑time/Variable Hour Compliance
Laboratory	4.0	3–5%	Certification Tracking, Project Billing

Disclaimer: This calculator provides estimates. Actual results vary by implementation scope, employee adoption, and organizational context.